Country
Philippines
   PLCName
ALPHA INSURANCE & SURETY COMPANY, INC.
   Sector
NON LIFE INSURANCE
   Financial Year End
2013
A
Rights of Shareholders
A.1
Basic Shareholders Right
Yes/No
Reference/Source document
A.1.1
Does the company pay (Interim and final/annual) dividends in an Equitable and timely manner; that is, all shareholders are treated equally and paid within 30 days after being (i) declared for interim dividends and (ii) approved by annual general meering (AGM) for final dividends?
OECD Principle II: The Rights of Shareholders and Key Ownership Functions
(A) Basic shareholder rights should include the right to, amongst others: (6) share in the profits of the corporation.
Y
A.2
Right to participate in decisions concerning fundamental corporate changes
Do shareholders have the right to participate in:
A.2.1
Amendments to the company's constitution?
OECD Principle II (B) Shareholders should have the right to participate in, and to be sufficiently informed on, decisions concerning fundamental corporate changes such as:
(1) amendments to the statutes, or articles of incorporation or similar governing documents of the company.
Y
A.2.2
Ther authorization of additional shares?
OECD Principle II (B):
(2) the authorisation of additional shares.
Y
A.2.3
The transfer of all or substantially all assets, which in effect results in the sale of the company?
OECD Principle II.(B):
(3) extraordinary transactions, including the transfer of all or substantially all assets, that in effect result in the sale of the company.
Y
A.3
Right to participate effectively in and vote in general shareholder meetings and should be informed of the rules, including voting procedures, that govern general shareholder meetings.
A.3.1
Do shareholders have the opportunity, evidenced by an agenda item, to approve remuneration (fees, allowances, benefit-in-kind and other emoluments) or any increases in remuneration for the non-executive directors/commissioners?
OECD Principle II (C):
(3) Effective shareholder participation in key corporate governance decisions, such as the nomination and election of board members, should be facilitated. Shareholders should be able to make their views known on the remuneration policy for board members and key executives. The equity component of compensation schemes for board members and employees should be subject to shareholder approval.
Y
A.3.2
Does the company provide non-controlling shareholders a right to nominate candidates for board of directors/commissioners?
Y
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A.3.3
Does the company allow shareholders to elect directors/commissioners individually?
Y
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A.3.4
Does the company disclose the voting and vote tabulation procedures used, declaring both before the meeting proceeds?
OECD Principle II (C): Shareholders should have the opportunity to participate effectively and vote in general shareholder meetings and should be informed of the rules, including voting procedures, that govern general shareholder meetings.
Y
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A.3.5
Do the minutes of the most recent AGM record that there was an opportunity allowing for shareholders to ask questions or raise issues?
OECD Principle II (C):
(2) Shareholders should have the opportunity to ask questions to the board, including questions relating to the annual external audit, to place items on the agenda of general meetings, and to propose resolutions, subject to reasonable limitations.
Y
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A.3.6
Do the minutes of the most recent AGM record questions and answers?
Y
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A.3.7
Does the disclosure of the outcome of the most recent AGM include resolution(s)?
Y
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A.3.8
Does the company disclose the voting results including approving, dissenting, and abstaining votes for each agenda item for the most recent AGM?
Y
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A.3.9
Does the company disclose the list of board members who attended the most recent AGM?
OECD Principle II (C); and
ICGN 2.4.2:
All directors need to be able to allocate sufficient time to the board to perform their responsibilities effectively, including allowing some leeway for occasions when greater than usual time demands are made.
Y
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A.3.10
Did the chairman of the board of directors/commissioners attend the most recent AGM?
Y
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A.3.11
Did the CEO/Managing Director/President attend the most recent AGM?
Y
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A.3.12
Did the chairman of the Audit Committee attend the most recent AGM?
Y
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A.3.13
Did the company organise their most recent AGM in an easy to reach location?
OECD Principle II (C)
Y
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A.3.14
Does the company allow for voting in absentia?
OECD Principle II (C):
(4) Shareholders should be able to vote in person or in absentia, and equal effect should be given to votes whether cast in person or in absentia.
Y
A.3.15
Did the company vote by poll (as opposed to by show of hands) for all resolutions at the most recent AGM?
OECD Principle II (C)
Y
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A.3.16
Does the company disclose that it has appointed an independent party (scrutineers/inspectors) to count and/or validate the votes at the AGM?
Y
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A.3.17
Does the company make publicly available by the next working day the result of the votes taken during the most recent AGM for all resolutions?
OECD Principle II (C):
(1) Shareholders should be furnished with sufficient and timely information concerning the date, location and agenda of general meetings, as well as full and timely information regarding the issues to be decided at the meeting.
Y
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A.3.18
Do companies provide at least 21 days notice for all resolutions?
Y
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A.3.19
Does the company provide the rationale and explanation for each agenda item which require shareholders' approval in the notice of AGM/circulars and/or the accompanying statement?
Y
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A.4
Markets for corporate control should be allowed to function in an efficient and transparent manner.
A.4.1
In cases of mergers, acquisitions and/or takeovers, does the board of directors/commissioners of the offeree company appoint an independent party to evaluate the fairness of the transaction price?
OECD Principle II (E):
Markets for corporate control should be allowed to function in an efficient and transparent manner.
(1) The rules and procedures governing the acquisition of corporate control in the capital markets, and extraordinary transactions such as mergers, and sales of substantial portions of corporate assets, should be clearly articulated and disclosed so that investors understand their rights and recourse. Transactions should occur at transparent prices and under fair conditions that protect the rights of all shareholders according to their class.
N
A.5
The exercise of ownership rights by all shareholders, including institutional investors, should be facilitated.
A.5.1
Does the company publicly disclose policies to encourage shareholders including institutional shareholders to attend the AGM?
OECD Principle II (F):
The exercise of ownership rights by all shareholders, including institutional investors, should be facilitated.
Y
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B.1
Shares and voting rights
B.1.1
Do the company's ordinary or common shares have one vote for one share?
OECD Principle III
(A) All shareholders of the same series of a class should be treated equally.
(1) Within any series of a class, all shares should carry the same rights. All investors should be able to obtain information about the rights attached to all series and classes of shares before they purchase. Any changes in voting rights should be subject to approval by those classes of shares which are negatively affected.

ICGN 8.3.1 Unequal voting rights Companies ordinary or common shares should feature one vote for one share. Divergence from a 'one-share, one-vote' standard which gives certain shareholders power which is disproportionate to their equity ownership should be both disclosed and justified.
Y
B.1.2
Where the company has more than one class of shares, does the company publicise the voting rights attached to each class of shares (e.g. through the company website / reports/ the stock exchange/ the regulator's website)?
Y
B.2
Notice of AGM
B.2.1
Does each resolution in the most recent AGM deal with only one item, i.e., there is no bundling of several items into the same resolution?
OECD Principle II (C) Shareholders should have the opportunity to participate effectively and vote in general shareholder meetings and should be informed of the rules, including voting procedures, that govern shareholder meetings:
(1) Shareholders should be furnished with sufficient and timely information concerning the date, location and agenda of general meetings, as well as full and timely information regarding the issues to be decided at the meeting.
(3) Effective shareholder participation in key corporate governance decisions, such as the nomination and election of board members, should be facilitated.

OECD Principle II (A) All shareholders of the same series of a class should be treat equally. (4) Impediments to cross border voting should be eliminated.

ICGN 8.3.2 Shareholder participation in governance Shareholders should have the right to participate in key corporate governance decisions, such as the right to nominate, appoint and remove directors in an individual basis and also the right to appoint external auditor.

ICGN 8.4.1 Shareholder ownership rights The exercise of ownership rights by all shareholders should be facilitated, including giving shareholders timely and adequate notice of all matters proposed for shareholder vote.
Y
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B.2.2
Are the company's notice of the most recent AGM/circulars fully translated into English and published on the same date as the local- language version?
Y
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Does the notice of AGM/circulars have the following details:
B.2.3
Are the profiles of directors/commissioners ( at least age, qualification, date of first appointment, experience, and directorships in other listed companies) in seeking election/re- election included?
Y
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B.2.4
Are the auditors seeking appointment/re-appointment clearly identified?
Y
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B.2.5
Has an explanation of the dividend policy been provided?
Y
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B.2.6
Is the amount payable for final dividends disclosed?
Y
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B.2.7
Documents required to be proxy/ Were the proxy documents made easily available?
Y
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B.3
Insider trading and abusive self-dealing should be prohibited.
B.3.1
Does the company have policies and/or rules prohibiting directors/commissioners and employees to benefit from knowledge which is not generally available to the market?
OECD Principle III (B) Insider trading and abusive dealing should be prohibited

ICGN 3.5 Employee share dealing Companies should have clear rules regarding any trading by directors and employees in the company's own securities. Among other issues, these must seek to ensure individuals do not benefit from knowledge which is not generally available to the market.
Y
B.3.2
Are the directors and commissioners required to report their dealings in company shares within 3 business days?
Y
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B.4
Related party transactions by directors and key executives.
B.4.1
Are directors and commissioners required to disclose their interest in transactions and any other conflicts of interest?
OECD Principle III (C) Members of the board and key executives should be required to disclose to the board whether they, directly, indirectly or on behalf of third parties, have a material interest in any transaction or matter directly affecting the corporation.

ICGN 2.11.1 Related party transactions Companies should have a process for reviewing and monitoring any related party transaction. A committee of independent directors should review significant related party transactions to determine whether they are in the best interests of the company and if so to determine what terms are fair.

ICGN 2.11.2 Director conflicts of interest Companies should have a process for identifying and managing conflicts of interest directors may have. If a director has an interest in a matter under consideration by the board, then the director should not participate in those discussions and the board should follow any further appropriate processes. Individual directors should be conscious of shareholder and public perceptions and seek to avoid situations where there might be an appearance of a conflict of interest.
Y
B.4.2
Does the company have a policy requiring a committee of independent directors/commissioners to review material/significant RPTs to determine whether they are in the best interests of the company?
Y
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B.4.3
Does the company have a policy requiring board members (directors/commissioners) to abstain from participating in the board discussion on a particular agenda when they are conflicted?
Y
B.4.4
Does the company have policies on loans to directors and commissioners either forbidding this practice or ensuring that they are being conducted at arm's length basis and at market rates.
Y
B.5
Protecting minority shareholders from abusive actions
B.5.1
Were there any RPTs that can be classified as financial assistance to entities other than wholly-owned subsidiary companies?
OECD Principle III (A) All shareholders of the same series of a class should be treated equally.

(2) Minority shareholders should be protected from abusive actions by, or in the interest of, controlling shareholders acting either directly or indirectly, and should have effective means of redress.

ICGN 2.11.1 Related party transactions Companies should have a process for reviewing and monitoring any related party transaction. A committee of independent directors should review significant related party transactions to determine whether they are in the best interests of the company and if so to determine what terms are fair.

ICGN 2.11.2 Director conflicts of interest Companies should have a process for identifying and managing conflicts of interest directors may have. If a director has an interest in a matter under consideration by the board, then the director should not participate in those discussions and the board should follow any further appropriate processes. Individual directors should be conscious of shareholder and public perceptions and seek to avoid situations where there might be an appearance of a conflict of interest.

ICGN 8.5 Shareholder rights of action Shareholders should be afforded rights of action and remedies which are readily accessible in order to redress conduct of company which treats them inequitably. Minority shareholders should be afforded protection and remedies against abusive or oppressive conduct.
Y
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B.5.2
Does the company disclose that RPTs are conducted in such a way to ensure that they are fair and at arms' length?
Y
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C.1
The rights of stakeholders that are established by law or through mutual agreements are to be respected.
           Does the company disclose a policy that :
C.1.1
Stipulates the existence and scope of the company's efforts to address customers' health and safety?
OECD Principle IV (A): The rights of stakeholders that are established by law or through mutual agreements are to be respected. In all OECD countries, the rights of stakeholders are established by law (e.g. labour, business, commercial and insolvency laws) or by contractual relations. Even in areas where stakeholder interests are not legislated, many firms make additional commitments to stakeholders, and concern over corporate reputation and corporate performance often requires the recognition of broader interests.

Global Reporting Initiative: Sustainability Report (C1.1 - C.15) International Accounting Standards 1: Presentation of Financial Statements
Y
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C.1.2
Explains supplier/contractor selection practice?
Y
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C.1.3
Describes the company's efforts to ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?
Y
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C.1.4
Elaborates the company's efforts to interact with the communities in which they operate?
Y
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C.1.5
Directs the company's anti-corruption programmes and procedures?
Y
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C.1.6
Describes how creditors' rights are safeguarded?
Y
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           Does the company disclose the activities that it has undertaken to implement the            above mentioned policies?
C.1.7
Customer health and safety
OECD Principle IV (A) & Global Reporting Initiative
Y
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C.1.8
Supplier/Contractor selection and criteria
Y
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C.1.9
Environmentally-friendly value chain
Y
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C.1.10
Interaction with the communities
Y
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C.1.11
Anti-corruption programmes and procedures
Y
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C.1.12
Creditors' rights
Y
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C.1.13
Does the company have a separate corporate responsibility (CR) report/section or sustainability report/section?
OECD Principle V (A): Disclosure should include, but not be limited to, material information on:
(7) Issues regarding employees and other stakeholders.

Companies are encouraged to provide information on key issues relevant to employees and other stakeholders that may materially affect the long term sustainability of the company.
Y
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C.2
Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
C.2.1
Does the company provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights?
OECD Principle IV (B): Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

The governance framework and processes should be transparent and not impede the ability of stakeholders to communicate and to obtain redress for the violation of rights.
Y
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C.3
Performance-enhancing mechanisms for employee participation should be permitted to develop.
C.3.1
Does the company explicitly disclose the health, safety, and welfare policy for its employees?
OECD Principle IV (C): Performance-enhancing mechanisms for employee participation should be permitted to develop. In the context of corporate governance, performance enhancing mechanisms for participation may benefit companies directly as well as indirectly through the readiness by employees to invest in firm specific skills.

Firm specific skills are those skills/competencies that are related to production technology and/or organizational aspects that are unique to a firm.

Examples of mechanisms for employee participation include: employee representation on boards; and governance processes such as works councils that consider employee viewpoints in certain key decisions. With respect to performance enhancing mechanisms, employee stock ownership plans or other profit sharing mechanisms are to be found in many countries.
Y
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C.3.2
Does the company publish data relating to health, safety and welfare of its employees?
Y
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C.3.3
Does the company have training and development programmes for its employees?
Y
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C.3.4
Does the company publish data on training and development programmes for its employees?
Y
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C.3.5
Does the company have a reward/compensation policy that accounts for the performance of the company beyond short-term financial measures?
Y
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C.4
Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
C.4.1
Does the company have procedures for complaints by employees concerning illegal (including corruption) and unethical behaviour?
OECD Principle IV (E): Stakeholders, including individual employees and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
Y
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C.4.2
Does the company have a policy or procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?
Y
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D.1
Transparent ownership structure
D.1.1
Does the information on shareholdings reveal the identity of beneficial owners, holding 5% shareholding or more?
OECD Principle V: Disclosure and Transparency
(A) Disclosure should include, but not limited to, material information on:
(3) Major share ownership and voting rights, including group structures, intra-group relations, ownership data, and beneficial ownership.

ICGN 7.6 Disclosure of ownership ... the disclosure should include a description of the relationship of the company to other companies in the corporate group, data on major shareholders and any other information necessary for a proper understanding of the company's relationship with its public shareholders.
Y
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D.1.2
Does the company disclose the direct and indirect (deemed) shareholdings of major and/or substantial shareholders?
Y
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D.1.3
Does the company disclose the direct and indirect (deemed) shareholdings of directors (commissioners)?
Y
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D.1.4
Does the company disclose the direct and indirect (deemed) shareholdings of senior management?
Y
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D.1.5
Does the company disclose details of the subsidiaries, associates, joint ventures and special purpose enterprises/ vehicles (SPEs)/ (SPVs)?
Y
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D.2
Quality of Annual Report
           Does the company's annual report disclose the following items:
D.2.1
Key risks
"OECD Principle V (A):
(1) The financial and operating results of the company;
(2) Company objectives, including ethics, environment, and other public policy commitments;
(3) Major share ownership and voting rights, including group structures, intra-group relations, ownership data, beneficial ownership;
(4) Remuneration policy for members of the board and key executives, including their qualifications, the selection process, other company directorships and whether they are regarded as independent by the board;
(6) Foreseeable risk factors, including risk management system;
(7) Issues regarding employees and other stakeholders;
(8) Governance structure and policies, in particular, the content of any corporate governance code or policy and the process by which it is implemented.

OECD Principle V (E): Channels for disseminating information should provide for equal, timely and cost-efficient access to relevant information by users.

ICGN 2.4 Composition and structure of the board
ICGN 2.4.1 Skills and experience
ICGN 2.4.3 Independence


ICGN 5.0 Remuneration
ICGN 5.4 Transparency

UK Corporate Governance Code (2010)
A.1.2 - the number of meetings of the board and those committees and individual attendance by directors.

CLSA-ACGA (2010) CG Watch 2010 - Appendix 2
(I) CG rules and practices
(19) Disclose the exact remuneration of individual directors.
Y
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D.2.2
Corporate objectives
Y
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D.2.3
Financial performance indicators
Y
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D.2.4
Non-financial performance indicators
Y
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D.2.5
Dividend policy
Y
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D.2.6
Details of whistle-blowing policy
Y
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D.2.7
Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners
Y
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D.2.8
Training and/or continuing education programme attended by each director/commissioner
Y
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D.2.9
Number of board of directors/commissioners meetings held during the year
Y
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D.2.10
Attendance details of each director/commissioner in respect of meetings held
Y
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D.2.11
Details of remuneration of the CEO and each member of the board of directors/commissioners
Y
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           Corporate Governance Confirmation Statement
D.2.12
Does the Annual Report contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for
OECD PRINCIPLE V (A) (8)

UK CODE (JUNE 2010): Listing Rules
9.8.6 R (for UK incorporated companies) and 9.8.7 R (for overseas incorporated companies) state that in the case of a company that has a Premium listing of equity shares, the following items must be included in its Annual Report and accounts: a statement of how the listed company has applied the Main Principles set out in the UK CG Code, in a manner that would enable shareholders to evaluate how the principles have been applied; a statement as to whether the listed company has complied throughout the accounting period with all relevant provisions set out in the UK CG Code; or not complied throughout the accounting period with all relevant provisions set out in the UK CG Code, and if so, setting out:
(i) those provisions, if any, it has not complied with;
(ii) in the case of provisions whose requirements are of a continuing nature, the period within which, if any, it did not comply with some or all of those provisions; and
(iii) the company’s reasons for non-compliance.

ASX CODE:
Under ASX Listing Rule 4.10.3, companies are required to provide a statement in their Annual Report disclosing the extent to which they have followed the Recommendations in the reporting period. Where companies have not followed all the Recommendations, they must identify the Recommendations that have not been followed and give reasons for not following them. Annual Reporting does not diminish the company’s obligation to provide disclosure under ASX Listing Rule 3.1.
Y
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D.3
Disclosure of related party transactions (RPT)
D.3.1
Does the company disclose its policy covering the review and approval of material/significant RPTs?
OECD Principle V: Disclosure and Transparency
(A) Disclosure should include, but not limited to, material information on:
(5) Related party transactions

ICGN 2.11.1 Related party transactions The company should disclose details of all material related party transactions in its Annual Report.
Y
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D.3.2
Does the company disclose the name of the related party and relationship for each material/significant RPT?
Y
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D.3.3
Does the company disclose the nature and value for each material/significant RPT?
Y
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D.4
Directors and commissioners dealings in shares of the company
D.4.1
Does the company disclose trading in the company's shares by insiders?
OECD Principle V (A):
(3) Major share ownership and voting rights

ICGN 3.5 Employee share dealing Companies should have clear rules regarding any trading by directors and employees in the company's own securities.

ICGN 5.5 Share ownership Every company should have and disclose a policy concerning ownership of shares of the company by senior managers and executive directors with the objective of aligning the interests of these key executives with those of shareholders.
Y
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.1
External auditor and Auditor Report
D.5.1
Are audit fees disclosed?
OECD Principle V (C): An annual audit should be conducted by an independent, competent and qualified, auditor in order to provide an external and objective assurance to the board and shareholders that the financial statements fairly represent the financial position and performance of the company in all material respects. OECD Principle V (D): External auditors should be accountable to the shareholders and owe a duty to the company to exercise due professional care in the conduct of the audit. ICGN 6.5 Ethical standards (Audit) The auditors should observe high-quality auditing and ethical standards. To limit the possible risk of possible conflicts of interest, non-audit services and fees paid to auditors for non-audit services should be both approved in advance by the audit committee and disclosed in the Annual Report.
Y
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         Where the same audit firm         is engaged for both  audit        and non-audit services,
D.5.2
Are the non-audit fees disclosed?
Y
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D.5.3
Does the non-audit fees exceed the audit fees?
Y
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D.6
Medium of communications
           Does the company use the following modes of communication?
D.6.1
Quarterly reporting
OECD Principle V (E): Channels for disseminating information should provide for equal, timely and cost-efficient access to relevant information by users. ICGN 7.1 Transparent and open communication Every company should aspire to transparent and open communication about its aims, its challenges, its achievements and its failures. ICGN 7.2 Timely disclosure Companies should disclose relevant and material information concerning themselves on a timely basis, in particular meeting market guidelines where they exist, so as to allow investors to make informed decisions about the acquisition, ownership obligations and rights, and sales of shares.
Y
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D.6.2
Company website
Y
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D.6.3
Analyst's briefing
N/A
Not listed
D.6.4
Media briefings /press conferences
N/A
Not listed
D.7
Timely filing/release of annual/financial reports
D.7.1
Is the audited annual financial report released within 120 days from the financial year end?
Audited Financial Statement, Company website
Y
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D.7.2
Is the audited annual financial report released within 90 days from the financial year end?
N
D.7.3
Is the audited annual/financial report released within 60 days from the financial year end?
N
D.7.3
Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company?
Minutes of the 2013 ASM
Y
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D.8
Company website
Does the company have a website disclosing up-to-date information on the following:
D.8.1
Business operations
Company Website
Y
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D.8.2
Financial statements/reports (current and prior years)
Company Website
Y
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D.8.3
Materials provided in briefings to analysts and media
Not Listed
N/A
D.8.4
Shareholding structure
General Information Sheet
Y
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D.8.5
Group corporate structure
Company Website
Y
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D.8.6
Downloadable annual report
Company Website
N/A
D.8.7
Notice of AGM and/or EGM
N
D.8.8
Company's constitution (company's by-laws, memorandum and articles of association)
Company Website
Y
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D.8.9
All of the above (D.8.1 to D.8.8) are available in English
Company Website
Y
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D.9
Investor relations
D.9.1
Does the company disclose the contact details (e.g. telephone, fax, and email) of the officer responsible for investor relations?
Since not listed, customer service details are disclosed instead.
Y
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E
Responsibilities of the Board